Understanding Advanced Search

Overview

Note: Advanced Search was previously known as Micro Search

Advanced Search is a feature that allows users to quickly filter and locate items within module link fields. It provides an efficient way to narrow down large datasets, view results in either Gallery or List format, and select items for assignment, helping to streamline workflows and improve accuracy.

Understanding Advanced Search

Where to find Advanced Search

The Advanced Search button will be available from the following locations:

Spreadsheet Widget – Within the cell of a field that has Advanced Search enabled.
Form View – Located next to the field that has Advanced Search enabled.

Advanced Search Modal

After selecting the Advanced Search button, the Advanced Search modal will appear, allowing you to search the related module, locate specific items, and select one or more values to add to the field in the previous form.

A selection of various headphone models displayed in a digital asset library interface. — An image highlighting the Advanced Search Modal, displaying results as a Gallery view for multi-select module link field

User interface displaying headphones selection with highlighted internal option. — An image highlighting the Advanced Search Modal, displaying results as a Gallery view for single-select module link field

The table below provides a quick overview of the Advanced Search Modal.

Action	Guide
Search using keywords across module items and files. (For more information, see Quick Search)
The Filters panel allows you to define specific search criteria to narrow down results and quickly find relevant items. You can apply one or multiple filters based on fields such as status, date, user, or custom metadata—helping you refine your view with precision. (see Filters for more details)
The Sort panel allows you to define a custom sort order by selecting up to five fields and specifying the sort direction for each (ascending or descending). This enables users to apply a different sorting logic than the default defined in the view configuration. Your chosen sort order will not be saved and automatically applied the next time you access the view.
Adjust the size of the Gallery cards to Small, Medium, or Large. In Spreadsheet view, this setting instead controls the row height. Your preference will be remembered the next time you access that view.
Clicking the Expand Cards button will expand the items to show the additional fields. A users preference will be remembered for the next time they access that view.
The View Selector allows you to switch between Spreadsheet and Gallery View.
The checkbox displayed within each gallery card allows you to select one items to apply to the field on the previous form. To select all items at once, use the Select All option. You can also select a range of items by clicking one checkbox, then holding Shift and clicking another—everything in between will be selected automatically.
Items with a blue border and blue tick indicate that they have already been added to the field on the corresponding form, or that you have selected them to be added.
The radio button displayed within each gallery card allows you to select only one item to apply to the field on the previous form.
Item with a blue border and selected radio button indicate that it has already been added to the field on the corresponding form
“Remove Selection” allows you to unselect previously checked radio button. Note: selected radio button can be unchecked by click on it as well.
The Apply button confirms your selected values and adds them to the field on the previous form.

Note: The “Max. Items in Bulk Operations” setting is respected in Advanced Search modal for multi select field. If the maximum number of selected items is reached, a warning will appear, and no additional items can be selected.
There is a help text shown ”Select up to N items” informing user about limit of items to be selected in modal.

Understanding Advanced Search

Overview