---
title: "View and apply a page status"
slug: "view-and-apply-a-page-status"
updated: 2026-01-16T13:27:14Z
published: 2026-01-16T13:27:14Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt
> Use this file to discover all available pages before exploring further.

# View and apply a page status

## How to configure Page Status

---

When using online proofing, you can enable **Page Status** (available in the [document proof viewer](/v1/docs/document-proof-viewer) only), allowing users to assign a status to individual pages. To enable this feature, follow these steps:

1. Navigate to **Site Configuration → {Module} → Proofing and Comments**.
2. Click **Edit Settings**.
3. Locate the option **Enable Page Status** and tick the checkbox.
4. Depending on whether **Limit access to Comments and Page Statuses by** is set to **Access Rights** or **User Groups**, you can define who has access to each status value. The system supports three status states: **No Status**, **Green Status** and **Red Status**. A custom label can be assigned to each state to align with your business requirements.
5. Click **Save** to apply the changes.

![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image-1742585460285.png)

An image of the Proofing and Comments configuration screen highlighting the section to enable page status

## How to apply a Page Status

---

Once configured, the **Green Status** can be applied to an individual page using the ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-21 at 19.42.29.png) icon, while the **Red Status** can be applied using the ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image-1742586115719.png) icon. Its possible to assign a status to individual pages from the following locations:

- From the action menu on each gallery card within **Multiple File Proofing**
- The![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-21 at 19.48.11.png)**Thumbnail** panel against each page
- Directly from the **canvas**

![Document proof viewer showcasing the page status functionality](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Page approved or rejected.png)

Document proof viewer showcasing the page status functionality

**Known limitation:**

- The status colour icon is partly hidden by default for landscape files in specific resolutions like 1280x800 and 1280x1024
- The status colour icon becomes partly hidden on canvas: after zooming in double page layout;