---
title: "Share Direct Download Link"
slug: "understanding-share-files-as-link"
updated: 2025-07-11T08:01:59Z
published: 2025-07-28T06:00:01Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Share Direct Download Link

## Sharing a File as Link

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The ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 12.56.26.png)**Share** button will be available to any access right with the **‘Share’** permission (see [Configuring Share Files](/v1/docs/configuring-share-files) for more details) from the following locations:

- In the **workspace widget**, by expanding the action menu for an individual item
- In the **module search** view, by expanding the action menu for an individual item.
- In the **form view**, within the actions toolbar.

After clicking the ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 12.56.26.png)**Share** button, navigate to the **File(s)** tab where you can enter select multiple share users, set an access expiration date, and include a custom message in the share email notification. Clicking **Share** will send an individual email notification to each email address, containing a unique share download link. The link provides unauthenticated access to the shared content.

![Sharing job files with email and link expiration settings in a project management interface.](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Share Files.png)

Known behaviour:

- We allow users to share a file or proof that expires on the same date as today before the current time.

## Managing Link Access

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By clicking the![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 13.24.53.png) **Manage Link Access** button, you can view both active and inactive share links associated with users. Both tabs provide you with the ability to manage these shares, offering full control over access to the content.

- In the **Active** tab, you can click **Change Expiration** to edit the expiration date of an existing share, or click **Revoke Access** to immediately remove access.
- In the **Inactive** tab, you can click **Change Expiration** to modify the expiration date of a previously expired share. Entering a date in the future will reactivate the previous share link, though no additional email notification will be sent.

It’s important to note that only one active share link can exist for a unique email address per item. If you need to reshare an item with the same email address, you must do so from the **Inactive** tab as specified above.

![Manage file sharing links with expiration dates and access options for users.](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Share Link Access.png)

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