---
title: "Understanding Gallery View"
slug: "understanding-gallery-view"
updated: 2025-11-12T07:49:53Z
published: 2025-11-12T07:49:53Z
canonical: "documentation.encodify.com/understanding-gallery-view"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Understanding Gallery View

## Overview

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Gallery View allows you to showcase items as visual cards, perfect for highlighting attached files such as images, videos or documents. Its particularly effective when the visual content of an item is essential to understanding or decision-making.

## Understanding Gallery View

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Once the Gallery View has been configured, it will be selectable within the **Module View Selector.**

![User interface displaying job details and file upload options in a digital workspace.](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-11-06 162642.png)

The table below provides a quick overview of Gallery View:

| 1. The **Module View Selector** allows you to switch between all configured views within a specific module. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Module View Selector(3).png) |
| --- | --- |
| 1. **Add** a new item to a specific module | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/add item.png) |
| 1. The **Bulk File Uploader** provides a quick and efficient way to upload multiple files that share the same metadata. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-17 at 10.57.37.png) |
| 1. **Export** the data from a specific module in Excel, HTML or CSV format. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-17 at 10.58.00.png) |
| 1. **Search** by keywords across module items and files (see [Quick Search](/v1/docs/quick-search) for more details) | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/search.png) |
| 1. The **Filters** panel allows you to define specific search criteria to narrow down results and quickly find relevant items. You can apply one or multiple filters based on fields such as status, date, user, or custom metadata—helping you refine your view with precision. (see [Filters](/v1/docs/filters) for more details) | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/filter.png) |
| 1. The **Sort** panel allows you to define a custom sort order by selecting up to five fields and specifying the sort direction for each (ascending or descending). This enables users to apply a different sorting logic than the default defined in the view configuration. Your chosen sort order will be saved and automatically applied the next time you access the view, ensuring a consistent and personalised experience. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Sort(1).png) |
| 1. Clicking the **Expand cards** button will expand the items to show the additional fields. A users preference will be remembered for the next time they access that view. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Expand Cards(1).png) |
| 1. Adjust the size of the gallery cards. Options include small, medium and large. A users preference will be remembered for the next time they access that view. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-17 at 11.09.48.png) |
| 1. The **checkbox** displayed within the gallery card allows you to select multiple items for [**Bulk Operations**](/v1/docs/bulk-operations). To select all items at once, use the **Select All**. You can also select a range of items by clicking one checkbox, then holding **Shift** and clicking another—everything in between will be selected automatically. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-17 at 14.49.07.png) |
| 1. The **actions menu**, located within the gallery card, provides access to a range of additional features—including **changing status**, **copying the item**, **launching online proofing**, and more. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/actions(4).png) |
| 1. Launch [**Online Proofing**](/v1/docs/proofing) for the specific item | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-17 at 11.04.01.png) |

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