--- title: "Understanding the Multiple File Proof Viewer" slug: "multiple-file-proof-viewer" updated: 2026-04-24T08:56:23Z published: 2026-04-30T10:00:01Z canonical: "documentation.encodify.com/multiple-file-proof-viewer" --- > ## Documentation Index > Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt > Use this file to discover all available pages before exploring further. # Understanding the Multiple File Proof Viewer ## Where to find Multiple File Proofing --- To access the Multiple File Proof Viewer, follow these steps: 1. Navigate to the **parent module**. 2. Select and open the required item. 3. Expand the **inline module** (where Multiple File Proofing is enabled). 4. Click the ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(211).png) icon from the toolbar or access it from an individual item via the action menu. ## Understanding the Multiple File Proof Viewer --- After clicking the ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(212).png) icon, you will be directed to the **Multiple File Proof Viewer**, where each item from the inline module—whether a document, image, video, audio, or HTML file—is displayed as an individual gallery card. ![Multiple file proofing viewer that displays multiple jobs (child) associated with a brief (parent)](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/multifile proofing.png) Multiple file proofing viewer that displays multiple jobs (child) associated with a brief (parent) The table below provides a quick overview of Multiple File Proof Viewer: | **Action** | **Visual Guide** | | --- | --- | | 1. Change the status of the parent item | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.00.18.png) | | 1. Change the status of multiple selected items in bulk | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.48.52.png) | | 1. Compare files from two selected items. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.46.37.png) | | 1. Download annotations for multiple selected items in bulk. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.46.03.png) | | 1. Add Comments in Batch for multiple selected items > [!WARNING] > **Note:** Screenshots will not be added to the batch comments created for the HTML files. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.44.43.png) | | 1. Change the status of a child item from the inline module. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.06.42.png) | | 1. From the action menu on each gallery card, you can **Change Version** or **Apply Page Status**. (Documents only) | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.05.01.png) | | 1. Rotate the document left or right. (Documents only) | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.43.24.png) | | 1. Adjust the zoom level of the displayed proof. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.42.55.png) | | 1. Navigate between pages within the document. (Documents only) | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.42.13.png) | | 1. Use video or audio playback controls, including volume adjustment, rewind, play, and fast forward. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.40.31.png) | | 1. Switch between Annotation mode and Browse mode. (Live proof from website only) | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.40.01.png) | | 1. Adjust the layout of the multiple file proof viewer. Options include Hide Toolbar, Hide File Controls and Full Screen | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.36.05.png) | | 1. Adjust the sorting method within the comments panel. Options include All Comments, Date Added, Access Right Colour or Files. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.32.09.png) | | 1. Resize the gallery cards by adjusting the zoom level. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.36.43.png) | | 1. Defines the note type when adding comments in batch | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.37.16.png) | | 1. Defines the note access right colour when adding comments in batch | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-20 at 22.37.56.png) | | 1. Allows applying saved/custom filters within an inline module when launching multiple file proofing. Note: Applying favourite filters is not applicable in the multiple file proofing view. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-10-16 150837.png) | | 1. An empty state is displayed if no matching items are shown in the proofing view. Users can still navigate to multiple file proofing even when the applied filter results in no search results. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(199).png) | | 1. Hide Technical Layers. Selected by default for PDFs and recommended for color accuracy. Hides print production marks and shows only the final output. This setting applies globally, defaults to hidden, and remembers the user’s selection for future sessions. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(229).png) | | 1. Show Technical Layers. Shows all layers and print marks, but colors may appear less accurate. Use this to inspect all design elements. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(230).png) | | 1. Share Multi-file proofing. Internal users can share multi-file proofing with guest users by clicking Share icon. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(239).png) | | 1. Multi-file proofing can be shared with guest users via email or through a guest link from Share modal. For more details, read this article on[how to configure guest user access](/v1/docs/configuring-guest-user-access#how-to-configure-guest-user-access). | ![share channel options](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/multi-file proofing share channels.png) |