---
title: "Managing User Groups Permissions"
slug: "managing-user-groups-permissions"
updated: 2025-07-28T19:34:58Z
published: 2025-09-29T08:00:01Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing User Groups Permissions

## Overview

---

The **User Groups Access Modal** lets you manage group permissions directly from the item action menu (from version 23 onwards). It provides:

- Real-time permission assignment
- “Selected” and “Unselected” group views
- Read-only vs. editable modes

## How to access the User Groups Access Modal

---

> [!WARNING]
> **Important:** Prior to version 23, the *User Groups Access Modal* was only accessible via the item form. From version 23 onwards, it can be launched directly from the item action menu.

To open the modal:

1. Click the action menu (⋮) next to the relevant item.
2. Select **User Groups Access** from the dropdown.

![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(154).png)

## Key Functionalities of the User Groups Access Modal

---

The modal enables users to:

- View, search, assign, and manage user groups with access to the item.
- Switch between “Selected” and “Unselected” group views.
- Expand or collapse group hierarchies for better visibility.
- Make changes in real-time (if in edit mode) or view in read-only mode.

If accessed in edit mode, the modal defaults to **All Groups**. In read-only mode, it defaults to **Selected** if any groups are already assigned.

Non-admin users will see only those items for which they are part of the assigned user groups via the **User Groups Access Modal**.

![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(156).png)