---
title: "Lock proofing based on item status"
slug: "lock-proofing-based-on-item-status"
updated: 2026-01-16T13:27:28Z
published: 2026-01-16T13:27:28Z
canonical: "documentation.encodify.com/lock-proofing-based-on-item-status"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Lock proofing based on item status

## How to configure Lock Proofing

---

> [!WARNING]
> **Note:** This feature is only supported when the option **Limit access to Comments and Page Statuses by** is set to **Access Right**. If set to **User Groups**, this section will be hidden.

When using online proofing, you can restrict the ability to add or edit comments and annotations once a document reaches a specific status, ensuring compliance with workflow requirements. To enable this feature, follow these steps:

1. Navigate to **Site Configuration → {Module} → Proofing and Comments**.
2. Click **Edit Settings**.
3. Locate the option **Enable Lock by Status** and tick the checkbox.
4. From the **Lock Status Field** dropdown, select the status field that will determine whether comments and annotations are enabled or disabled.
5. Once the **Lock Status Field** is selected, a list of associated status values will be displayed. For each status, select the access rights that are allowed to add comments and annotations at that specific state.

> [!WARNING]
> **Note:** If the selected status field does not have a preselected status value and the workflow begins with the value **No Status**, all users will be restricted from adding comments and annotations.

![An image of the Proofing and Comments configuration screen highlighting the section to enable Lock by Status](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image-1742578279644.png)

An image of the Proofing and Comments configuration screen highlighting the section to enable Lock by Status

## How Lock Proofing is applied in Proof Viewer

---

When the current version is locked, a![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-03-21 at 17.50.59.png) icon will appear next to the file name. In this locked state, users will be unable to add, edit, or delete comments.

![An image showing the proof viewer locked by item status](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/version logged video proofing(1).png)

An image showing the proof viewer locked by item status