---
title: "Export"
slug: "export"
updated: 2025-02-10T11:45:36Z
published: 2025-02-10T11:45:36Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Export

**Location:***Site Configuration > Module > Settings*

The Export functionality makes it possible for the users with the appropriate access rights to export selected field data from the module to a format more suitable for presentation purposes. Supported formats are:

- Excel (xlsx)
- HTML
- Delimiter separated (txt)

To activate the use of the Export functionality in a module, follow these steps:

1. Go to the *Settings* section of the module configuration menu and click *Edit Settings* on the toolbar.
2. In the dialog box that opens, select the *Enable Export* checkbox.

![image234.png](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image234.png)

*Fig.8: Enabling Export*

To specify which of the fields defined in the module should be available for export or particular user, follow these steps:

1. Go to the *Field Usage* section of the module configuration menu and click *Edit Field Usage* on the toolbar.
2. In the dialog box that opens, click the *Display* tab.
3. In the *Access Rights* box, select the access right you want to configure the field selection for (remember that the Standard access type refers to all access rights defined within the site).
4. In the *Export*column, select the checkboxes opposite the fields users with the specified access right should be allowed to export.

*![image236.png](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image236.png)*

*Fig.9: Specifying fields to be available for Export in Field Usage Settings*

To export a data from the module do the following:

1. Run a search in the module by field values to get the relevant items on the search result.
2. Click the **Export**button on the header. You will see that search criteria are prefilled in *Export filter* area of just opened Export window. (*the export window is pre-populated with the fields displayed in search results by default*) ![001_ExportButton.PNG](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/001_exportbutton.png)
3. Modify the filtering criteria if needed.
4. Select the Export format (Excel is default).
5. Select fields you want to export in Columns section. ![002_ExportPopUp.png](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/002_exportpopup.png)
6. Click **OK**.

Once "Module Export" process is started, it can be stopped either in corresponding "Module Export in progress" module or in "Background Job" panel

To stop "Module Export" process do the following:

1. Run "Module Export"
2. Click on **Stop process**in "Module Export in progress" modal

![BJ_modal.png](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/8762644243229.png)
3. Submit **Stop process**in confirmation modal

![Confirmation_modal.png](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/8762704626333.png)

Once, "Module Export" is stopped, the process of generating the export is interrupted, corresponding "Module Export" Background Job's status is updated to "Stopped" in Background Job panel

**PLEASE NOTE:** default limit of items to be exported is 100 000 items.

Export limit is controlled by the feature flag.

To specify limit(i.e. 5 000 items), add the following to the webapp.yaml

```plaintext
encode: 
  webapp: 
    module-export: 
      total-limit: 5000
```

System restart will be required after this changes.

**The known limitations:**

- not possible to export Inactivated items - fixed in version 14.0.0;
- not possible to use calculation/concatenation fields as filtering criteria;