---
title: "Configuring the Guest Users App"
slug: "configuring-the-guest-users-app"
updated: 2026-04-24T07:32:50Z
published: 2026-04-30T10:00:01Z
canonical: "documentation.encodify.com/configuring-the-guest-users-app"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Configuring the Guest Users App

## Overview

---

The **Guest Users App** allows administrators to grant **time-limited, invite-only access** to external users for reviewing content within **Online Proofing**.

This ensures secure collaboration with third parties while maintaining full control over data visibility and permissions.

Access to other parts of the platform is restricted, providing a focused and controlled review environment.

## Prerequisites

---

To configure the application, the following prerequisites must be met:

- **Guest User feature flag** is enabled in your environment.
- You are a **System** or **Site Administrator**.
- Both **Proofing** and **Version Control** are enabled in the relevant module(s).
- **Review**configured in Proofing settings (optional).
- **Multi-file Proofing** configured in Proofing settings (optional).

## Accessing the Guest Users App

---

1. Navigate to **Sidebar → Configuration → Apps Library**.
2. Locate **Guest Users** in the list of available apps.
3. Click **Configure** to open the Guest Users App settings.

> [!WARNING]
> The **Apps Library** serves as the central portal for managing Encodify Apps, including Hours, Events, Creative Automation Studio, Sizes, and Guest Users.

## General Settings

---

The **General** section defines the main operational settings for the Guest Users App.

| Setting | Description |
| --- | --- |
| **Access Right Label** | Defines the name of the “Guest User” access right automatically created when the app is first enabled. Any subsequent changes are synchronized automatically. **Important:** The Access Right Label is generated at runtime. If *Guest User* already exists, the system assigns the next available name — *Guest User (1)*, *Guest User (2)*, etc. |
| **Active/Inactive Toggle** | Enables or disables the Guest Users App and all associated functionality. When disabled, all related permissions are suspended. |
| **User Groups** | To allow guest users to **mention** others and be mentioned, they must be assigned to User Groups. If User Groups are configured, they are automatically assigned when a guest user is created. These assignments can be updated later in User Management. Guest users can only mention internal users within the same group. |
| **Modules** | Allows enabling or disabling the guest user functionality for individual modules. Only modules that are active and have both **Version Control** and **Proofing** enabled are listed. |
| **Review Module** | If Review is enabled, guest users can be invited to review content. The Review toggle is only available for modules where **Review**is configured in Module **Proofing and Comments** |

![Guest User App Configuration](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Guest User Configuration(2).png)

## Module-Level Configuration

---

For each module where Guest Users are enabled, a dedicated configuration section is available.

Administrators can define what **Access Rights** are allowed to invite guest users to Proofing and request reviews, as well as how sharing is performed.

### Sharing Options

- **Proofing via Email**
  - Allows inviting guest users via email in single or multi-file proofing
- **Proofing via Link**
  - Allows inviting guest users via a shareable link in single or multi-file proofing
- **Request Review** **(when enabled in General)**
  - Allows inviting guest users to review content. This option depends on [Review](/v1/docs/review#how-to-configure-review-status) being enabled in Proofing settings.
  - When enabled, the Share modal will display the Request to Review toggle. Activating this option during sharing grants guest users review access to the shared proofing items.
  - For more details, see the article on how to[invite guest users to review content.](/v1/docs/inviting-guest-users-to-review-content-2#request-to-review)

![Guest User App Module Settings](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/module settings in guest user app(2).png)