---
title: "Configuring Share Files"
slug: "configuring-share-files"
updated: 2025-06-11T20:20:05Z
published: 2025-06-11T20:20:05Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Configuring Share Files

## What is a Share Files

---

**Share Files** allows you to send either a time-limited direct download link or a notification with the file attached. Recipients do not need access to Encodify in order to download the files.

## Granting Permissions to Share Files

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Before enabling **Share Files**, it’s important to ensure that each access right has been granted permission to share. Follow the steps below

1. Navigate to **Site Configuration → User Settings → Access Rights**
2. **Edit**the****access right for which you wish to grant share permissions
3. Locate the **Share** column, and ensure the checkbox is ticked for the given module
4. Click **OK** to apply the changes
5. Repeat this process for each access right

![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image-1745321470262.png)

*An image highlighting modules with granted share permissions*

## How to configure Share Files

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To enable the ability to invite guest users to review content within online proofing. Follow the below steps:

1. Navigate to **Site Configuration → {Module} → Settings**
2. Click**Edit Settings**
3. Locate the option**Share File As Link**, and ensure the checkbox it ticked.
4. Locate the option **Share File As Email Attached**and ensure the checkbox is ticket.
5. Within **Expire Links in**, specify the default number of days the share link should expire
6. Click **Save** to apply the changes.

![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image-1745321622419.png)

*An image highlighting the share options within module settings*

## Share Files Notification Rule

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> [!WARNING]
> **Note:** More details can be found within the article [Notification Rules](/v1/docs/automation-rules#notifications-rules)

Once the module settings are saved, an Automation Rule will be automatically created for the enabled module. This rule sends an email notification to invited users when they are added as shared recipients. The notification rule can also be extended to notify users via the application itself, Slack, or Microsoft Teams.

![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/share-file-notification-rule.png)

## Subscribing to Share File Invitations

---

> [!WARNING]
> **Note:** More details can be found within the article [Notification Rules](/v1/docs/automation-rules#notifications-rules)

In addition to the **Share File** notification rule, it is also possible to configure a **Share File Subscriber** notification rule. This allows specified internal users to be notified when a file is shared with a user. Notifications can be received through various channels, including the application, email, Slack, and Microsoft Teams.

![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/share-file-subscriber-automation-rule.png)