---
title: "Conditional Workflows"
slug: "conditional-workflows"
updated: 2025-06-11T20:36:27Z
published: 2025-06-11T20:36:27Z
canonical: "documentation.encodify.com/conditional-workflows"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Conditional Workflows

## What are Conditional Workflows

---

Conditional workflows adjust the path an item takes based on specific criteria set within a designated field. This creates a more flexible, dynamic process where the system automatically routes items through different stages according to predefined rules.

## How to configure a Conditional Workflow

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To enable the option to **Conditional Workflow**, follow these steps:

1. Navigate to **Site Configuration → {Module} → Workflow**
2. Click **Workflow Settings**.
3. Locate the **Workflow Filter Field** dropdown and select the associated single or multi-select field that will be used to control the routing based on the value saved against an item.
4. Click **Save Settings** to apply the changes

![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/workflow-settings-conditional.png)

An image highlighting ‘Discipline’ selected as Workflow Filter Field

After saving the Workflow Settings, the following will be created:

- **Default Workflow Group** – This will include all previously created workflow transitions and serve as the default route when the Workflow Filter Field is empty in the item.
- **Workflow Filter Field Group** – A separate group will be created for each value within the specified Workflow Filter Field. These groups will initially be empty.

Now, let’s explore how to create a conditional workflow based on the defined Workflow Filter Field.

1. Click **Create Transition**
2. In the **Workflow** dropdown, specify whether the transition applies to the **Default Workflow** or a selected value from the **Workflow Filter Field**.
3. Define the transition by entering the **Status From** and **Status To** values.
4. Configure the remaining options based on your requirements.
5. Click **OK** to save the transition

![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/condition-create-transition.png)

An image illustrating the creation of a conditional workflow transition based

on the values ‘Digital’ and ‘Moving Image’ within the ‘Discipline’ field.

Any newly created transition will appear under the **Workflow Settings** tab, grouped within the section corresponding to the **Workflows** value selected within the transition.

You can also assign existing transitions to **Workflows** by following these steps:

1. Navigate to the **Transition Library**tab
2. In the **Workflow** field, specify whether the transition applies to the **Default Workflow** or a selected value from the **Workflow Filter Field**.
3. Tick the checkbox next to the transitions you want to assign to a workflow.
4. Click **Assign to Workflow**to allocate transition to a workflow. To remove a transition from an assigned workflow, click **Unassign from Workflow**.

![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/conditional-workflow-assign-transition.png)

An image illustrating the assignment of the transition ‘Any Value’ → ‘Cancelled’ to the workflows ‘Digital’ and ‘Language’.

**Limitations:**

- Bulk Status Change works inconsistently with Conditional Workflow where the wrong settings are applied to workflow, when multiple transitions are available.