---
title: "AI-Generated Proofing Comment Summary"
slug: "ai-generated-proofing-comment-summary"
updated: 2026-04-27T14:19:36Z
published: 2026-04-30T10:00:01Z
canonical: "documentation.encodify.com/ai-generated-proofing-comment-summary"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt
> Use this file to discover all available pages before exploring further.

# AI-Generated Proofing Comment Summary

## Overview

---

The **AI Summary** feature provides users with an intelligent, condensed overview of discussions, feedback, and reactions within proofing comments. It is designed to enhance content digestion, especially for lengthy threads or media-heavy files (PDFs, Videos, and Audio).

> **Note:** This functionality is strictly controlled by a **Feature Flag**. It is currently **not** available on the Multi-file Proofing page.

## User Interface & Navigation

---

#### **Access Points**

**Proofing Sidebar:** A dedicated **"Summary"** tab is available during proofing.

- 
  - **Icon States:** The tab icon appears in **Gradient (colourful)** ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(234).png)when inactive and switches to **Standard Grey**![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2026-03-15 181026.png) when active.
  - **Sub-navigation:** Clicking the button/tab navigates the user directly to the Summary sub-view.

![Summary of document feedback and approvals for pages one, two, and three.](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2026-03-15 180927.png)

Summary sub-view

#### **Loading & Generation**

Upon activation, the system enters a loading state displaying the message: *"Generating Summary of Comments..."*.

- **Permissions:** The summary considers only comments and replies that the specific user is permitted to view.
- **Filter Independence:** The AI generates the summary based on the total available comments; it **does not** consider active UI filters.
- **Generation:**The summary is not stored, and therefore is unique. That means every time the user accesses the Summary tab, a new summary is generated, considering the data included at that moment.

## Summary Content & Structure

---

The summary is presented in two distinct blocks to balance brevity with detail:

- **General Summary:** A high-level overview of the conversation.
- **Detailed Summary:** An expandable section providing granular points.
- **Media-Specific Grouping:**
  - **PDFs:** Summaries are sectioned by **Page**.
  - **Videos/Audio:** Summaries are sectioned by **Timestamp**.
  - **Images:** Generally treated as single-page summaries.

#### **Voting & Feedback**

Every summary includes a footer for quality control:

- **Disclaimer:** *"AI-gen answers may be inaccurate. Help us to improve by rating."*
- **Rating System:** Thumbs up/down icons to collect user sentiment on summary accuracy.

## Insights

---

The AI logic incorporates the following metadata to weight the summary:

| **Feature** | **Logic & Impact on Summary** |
| --- | --- |
| **Comment Status** | Comments are "Unresolved" by default. Marking as "Resolved" communicates changes but does not block workflow. |
| **Reactions** | Fixed emojis express perceptions. **"Request to Stop"** and **"Have questions"** reactions are prioritised in the summary. |
| **Page Status**(PDF only) | "Approved" or "Rejected" statuses are recorded. "Rejected" pages typically trigger a summary focus on the justifying comments. |

## Localisation & Translation Rules

---

The output language matches the user's system settings. However, the AI is instructed **not** to translate the following "Protected Data":

- Text contained within **quotation marks**.
- Proper **Names**.
- **Email addresses** and **Website URLs**.

## Known Behaviours & Limitations

---

Users should be aware of the following current limitations:

- **Error Handling:** If the API fails, a specific error view will appear with a **"Generate Summary"** button to retry.
- **Attribution Errors:** The AI currently attributes summaries to the *original creator* of a comment, ignoring "Updated By" metadata.
- **Entity Misattribution:** Occasionally, a request in a thread may be incorrectly linked to the original poster rather than the replier.
- **Sensitive Data:** AI does not redact sensitive information; if it is in the comments, it may appear in the summary.
- **Attachment Logic:** The AI reports the presence of attachments based on text intent/hints rather than verifying actual file metadata.
- **Technical Constraints:** Annotation tools (drawings, highlights) are not distinguished.
- **Incorrect Emoji Mapping:**A known discrepancy exists in how the AI interprets emoji intent. The system may incorrectly map or describe an emoji's meaning within the summary text.
- **Hallucinations:** Infrequent "hallucinations" regarding timestamps or page sections may occur in media-heavy files.