---
title: "Adding time in My Time - Timesheet"
slug: "adding-time-entries"
updated: 2026-04-27T16:08:22Z
published: 2026-04-30T10:00:01Z
canonical: "documentation.encodify.com/adding-time-entries"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.encodify.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Adding time (Timesheet)

## Understanding the Timesheet

---

After clicking the icon, you will be taken to the timesheet, allowing you to manage your time.

![Hours App Timesheet allowing you to manage your time](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image - Timesheet timer running in Task.png)

An image displaying Hours App Timesheet

The table below provides a quick overview of the timesheet:

| **Action** | **Visual Guide** |
| --- | --- |
| 1. View your timesheet entries | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-09 at 14.50.48.png) |
| 1. Access the Compliance View (available to line managers only) | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-09 at 14.51.36.png) |
| 1. Navigate directly to the Current Week | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-09 at 14.52.06.png) |
| 1. Navigate between months. By default, the first week within the month will be selected. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-09 at 14.52.35.png) |
| 1. Navigate between weeks. A date picker is also available for easier navigation. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-09 at 14.53.23.png) |
| 1. Add a new work log entry | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-09 at 15.08.26.png) |
| 1. The *Work Logs* section will****display all time allocated across project, job, and task levels. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(186).png) |
| 1. The Admin Logs section will display a list of non-chargeable job entries, which can be used for time entries such as absences, meetings, or personal development. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(185).png) |
| 1. The Working Hours row shows the total of all work log and admin log entries, based on your daily working hours. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-09 at 15.11.54.png) |
| 1. The Overtime row shows the total of all work log entries that exceed your standard working hours. These are classified as overtime. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-09 at 15.14.46.png) |
| 1. The Total row calculates the overall time logged, including both standard working hours and overtime. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-09 at 15.14.26.png) |
| 1. Once the timer has started on Timesheet, a **Stop Timer** button will be displayed in the timesheet. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(165).png) |

## Logging time against the Project

---

> [!WARNING]
> **Important:** When entering a duration, you can use the following format: `m`, `h`, `d`, or `w` to represent **minutes**, **hours**, **days**, or **weeks** respectively. For example, `2d` will be saved as `24h`.

When adding time entries at the project level, you must complete the fields specified in the app configuration: **Project**, **Start Date**, and **Duration**.

The table below provides an overview of the different locations where time can be added at the project level.

| Location | Description | **Visual Guide** |
| --- | --- | --- |
| Hours App | In the Hours app, you can add a new work log entry from two different locations: - From the **New Work Log** button within the toolbar. - By clicking a cell against an existing work log entry and clicking the **New Work Log** button. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(188).png) |
| Form View | In Form View, you can add a new work log entry from two different locations: - By clicking the **Record Time** button, and then selecting **New** **Work Log**button - By clicking the **Record Time** Item action, adding duration, and selecting the **Save** button. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Record Time(1).png) ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(168).png) |

## Logging time against the Job

---

> [!WARNING]
> **Important:** When entering a duration, you can use the following format: `m`, `h`, `d`, or `w` to represent **minutes**, **hours**, **days**, or **weeks** respectively. For example, `2d` will be saved as `24h`.

When adding time entries at the job level, you must complete the fields specified in the app configuration: **Project**, **Job**, **Start Date**, and **Duration**.

The table below provides an overview of the locations where time can be added at the job level.

| Location | Description | **Visual Guide** |
| --- | --- | --- |
| Hours App | In the Hours app, you can add a new work log entry from two different locations: - From the **New Work Log** button within the toolbar. - By clicking a cell against an existing work log entry and clicking the **New Work Log** button. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(189).png) |
| Form View | In Form View, you can only add a new work log entry from two different locations: - By clicking the **Record Time** button, and then selecting **New** **Work Log**button - By clicking the **Record Time** Item action, adding duration, and selecting the **Save** button. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Record Time Job.png) ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(170).png) |

## Logging Time against Task (Project and Job levels supported from Version 23 onward)

---

> [!WARNING]
> **Important:** When entering a duration, you can use the following format: `m`, `h`, `d`, or `w` to represent **minutes**, **hours**, **days**, or **weeks** respectively. For example, `2d` will be saved as `24h`.

When adding time entries at the job level, you will be required to complete the fields specified in the app configuration - **Project**, **Job**, **Task**, **Start Date**, and **Duration**.

The table below provides an overview of where time can be added - at the Task level in versions up to 22, and at the Project, Job, and Task levels starting with version 23.

| Location | Description | **Visual Guide** |
| --- | --- | --- |
| Hours App | In the Hours app, you can add a new work log entry from three different locations: - From the **New Work Log** button within the toolbar. - By clicking a cell against an existing work log entry and clicking the **New Work Log** button. - By clicking a cell against an existing work log entry and clicking the **Start Timer** button. Once the timer has started on Timesheet, a **Stop Timer** button will be displayed in the timesheet. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(171).png) |
| Spreadsheet View | In Spreadsheet View, you can add a new work log entry from three different locations: - From the **Play** button displayed within the search results. - By clicking the **Start Timer** Item action and then selecting the **Save and Start Timer** button. - By clicking the **Record Time** Item action, adding duration, and selecting the **Save** button. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(172).png) ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(178).png) |
| Split View | In Split View, you can add a new work log entry from five different locations: - From the **Play** button displayed within the search results - By clicking the **Start Timer** Item action and then selecting the **Save and Start Timer** button. - By clicking the **Record Time** Item action, adding duration, and selecting the **Save** button. - By clicking the **Record Time** button and then selecting the **New Work Log**button - By clicking the **Record Time**button and then selecting the **Start Timer** button. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(174).png) ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(177).png) |
| Kanban View | In Kanban View, you can add a new work log entry from three different locations: - From the **Play** button displayed within the search results. - By clicking the **Start Timer** Item action and then selecting the **Save and Start Timer** button. - By clicking the **Record Time** Item action, adding duration, and selecting the **Save** button. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(179).png) |
| Gallery View | In Gallery View, you can add a new work log entry from two different locations: - By clicking the **Start Timer** Item action, and then selecting the **Save and Start Timer** button. - By clicking the **Record Time** Item action, adding duration, and selecting the **Save** button. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(180).png) |
| Timeline View | In Timeline View, you can add a new work log entry from three different locations: - From the **Play** button displayed within the search results. - By clicking the **Start Timer** Item action, and then selecting the **Save and Start Timer** button. - By clicking the **Record Time** Item action, adding duration, and selecting the **Save** button. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(181).png) |
| Timeline 2.0 View | In Timeline 2.0 View, you can add a new work log entry from two different locations: - By clicking the **Start Timer** Item action, and then selecting the **Save and Start Timer** button. - By clicking the **Record Time** Item action, adding duration, and selecting the **Save** button. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(182).png) |
| Form View | In Form View, you can add a new work log entry from four different locations: - By clicking the **Record Time** button and then selecting the **New Work Log** button - By clicking the **Record Time** button and then selecting the **Start Timer** button - By clicking the **Start Timer** Item action and then selecting the **Save and Start Timer** button. - By clicking the **Record Time** Item action, adding duration, and selecting the **Save** button. | ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/rec_time.png) ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(176).png) |

## Using the Timer Function

---

Once the timer has been initiated by clicking the ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-09 at 16.12.17.png) or ![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Screenshot 2025-04-09 at 16.12.43.png) button, it will be displayed by default in the bottom right order in an expanded state. From the **Hours App Timer**, users can perform the following actions:

1. **Collapse the timer -**Minimises the timer, showing only the *Stop* button and time spent.
2. **Expand the timer -**Maximises the timer to display the *Stop* button, time spent, task name, and *Open Item* icon.
3. **Reposition the timer -** Drag the timer horizontally to a preferred location — this position will be remembered for future sessions.
4. **View time spent -**Displays the total time tracked on the current task.
5. **View the current task name -**Shows the name of the task being tracked.
6. **Open Item icon -**Opens the task directly in the *Item Info Sheet*.
7. **Stop icon -**Stops the timer and ends time tracking for the task.

![](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/image(184).png)

**Known behaviour:**

- The start timer functionality will only be available for the current day
- A user cannot have more than one timer running at once
- When clicking **Start Timer** while a timer is already running, the previously started timer will be stopped, the work log will be updated with the corresponding duration, and the new timer will start automatically.
- A running timer will not be stopped automatically is the user navigates away from the view, logs out the application or in the extreme case when the server is restarted. In all these case the timer needs to be stopped manually
- A running timer will display “1” within the **is running**field within the work log module

## Admin Log

---

An **Admin Logs** allows you to create a list of non-chargeable job entries, which are used to record time that does not directly contribute to billable work. These entries help provide a more complete view of how time is spent across the working week.

Typical uses for Admin Log entries include:

- **Absences** – such as annual leave, sick leave, public holidays, or other types of authorised time off.
- **Meetings** – including internal team meetings, one-to-ones, company updates, or other collaborative sessions that aren't chargeable to a specific project.
- **Personal development** – such as training courses, learning sessions, research time, or skills development activities.

To create an **Admin Log**, you will need to create a new job for each chargeable job entry required, ensuring the checkbox for **Is Admin Job**is checked (see [Configuring Hours App](/v1/docs/configuring-hours-app) for more details)

![Form section displaying job details, including admin status and client information fields.](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Is Admin.png)

An image displaying the Item Info Sheet with an option to mark the job as ‘Is Admin Job’

![An image displaying Admin Logs section in Hours App Timesheet](https://cdn.document360.io/3a63e0a8-1221-4570-aaa1-d43f9b95a612/Images/Documentation/Admin logs.png)

An image displaying Admin Logs section in Timesheet